TENDER DOCUMENT

 

FOR PROVIDING

SECURITY  SERVICES

 TO KENDRIYA VIDYALAYA, DRDO, C V RAMAN NAGAR, BANGALORE BY SERVICE PROVIDER

 

DATE & TIME OF ISSUE OF TENDER DOCUMENT

FROM THE DATE OF ADVERTISEMENT FROM 10 AM TO 12 NOON  UPTO  22.12.2018

LAST DATE & TIME FOR SUBMISSION OF TENDER DOCUMENT

22.12.2018  UPTO  12 NOON  

DATE & TIME FOR OPENING OF TENDER DOCUMENT -

TECHNICAL/FINANCIAL BID

AT 11:30 HRS ON 24.12.2018

 

SALE &  SUBMISSION OF TENDER DOCUMENT

 

SALE OF FORM: FROM 10 AM       TO   12 NOON ON ALL WORKING DAYS

SUBMISSION OF TENDER DOCUMENT:    10 AM TO  12 NOON

 

  • The Tender Form can be obtained from the office of Kendriya Vidyalaya,  DRDO, C.V.Raman Nagar  on  any working day from  10 am    to     12 noon  on payment of `Rs.500/-(per service) ) by Demand Draft/ Pay Order drawn in favour of  Principal, Kendriya Vidyalaya, DRDO, VVN A/c payable at Bangalore.

 

  • In case the Tender Form is downloaded from the website of Kendriya Vidyalaya,  DRDO,  C.V.Raman Nagar, the Demand Draft/ Pay Order of  Rs.500/- per service (Five Hundred only) in favour of            “ Principal, Kendriya Vidyalaya, DRDO,  C.V.Raman Nagar”  payable at  Bangalore be sent  along with the Tender Form, failing which the tender of the concerned Agency will be rejected.

 

  •  Tender Form for Security Services should be submitted along with the cost of Tender Form i.e.           500 /- per service  along with the necessary documents.

 

The tender shall be accepted under Bid System. The interested Service Providers are advised to submit Technical & Financial bids in a sealed envelope super scribing "TECHNICAL/FINANCIAL BID FOR PROVIDING Security Services”. Sealed envelope duly super scribing "TENDER FOR PROVIDING “Security” to Principal, Kendriya Vidyalaya, DRDO, Bangalore: 560 093".

 

  • The tender (Technical Bid & Financial Bid) duly completed in all respects may be sent through speed post  or Regd. Post or by Hand  to the Vidyalaya by 12 noon of 22.12.2018.

 

 

 

 

 

 

 

 

 

CONTENTS OF TENDER DOCUMENT

 

SL. NO.

DESCRIPTION OF CONTENTS

01

Tender Notice

 

02

Scope of work and general instructions for tenderer

 

03

Terms & Conditions

 

04

Penalty Clause

 

05

Technical Bid qualification criteria

 

06

Proforma for Technical Bid

 

07

Details of contracts for past three years

 

08

Proforma for Financial Bid

 

09.

Model Agreement

 

10.

Check List

 

 

 


  

केन्द्रीय विद्यालय डी आर डी , सी वी रमन नगर, बेंगलूरु - ५६००९३

KENDRIYA VIDYALAYA DRDO,  C.V.RAMANNAGAR, BANGALORE -560093

       

 

 

 

 

वेब साइट : kvdrdo.net            -मेल : kv_drdo@yahoo.com              दूरभाष : ०८०-२५२४३९१९

Website: www.kvdrdo.net,     Email id :kv_drdo@yahoo.com,      Phone: 080- 25243919

F.No.          /18-19/KV/DRDO/BGR/                                                        Dated   : 24.11.2018

 

 

विज्ञापन सूचना

 

केन्द्रीय विद्यालय डी आर डी ओ  में, सुरक्षा सेवा हेतु मानदेय आधार पर मुहरबंद टेंडर को आमंत्रित किया जाता है। टेंडर प्रारूप / दस्तावेज के.वि. डी आर डी ओ  के कार्यालय से उपर्युक्त पते पर सभी कार्य-दिवस में प्रातः 10:00 से अपराहन 12 बजे तक प्राप्त  किया जा सकता है । 500 रु का माँग ड्राफ्ट / भुतान आदेश प्राचार्य , केन्द्रीय विद्यालय डी आर डी ओ , बेंगलोर वी.वी.एन खाते के पक्ष में देय होना चाहिए जो वापस नहीं किया जायेगा ।   

 

नोट:  १. टेंडर दस्तावेज़ वेबसाईट www.kvdrdo.net  से डाउनलोड किया जा सकता है |

      २. टेंडर के विषय में पूछताछ  का अंतिम समय एवं दिनांक :   22.12.2018 अपराहन 10.00 to 12.00 बजे |

      ३. टेंडर जमा करने की अंतिम तिथि : 22.12..2018 अपराहन 12.00 बजे |

     ४. टेंडर खोलने की तिथि: 24.12.2018 11.30am बजे|
      ५. . Earnest Money Deposit (EMD): रु. 20000/- का माँग ड्राफ्ट/भुगतान आदेश प्राचार्य, केन्द्रीय विद्यालय 
                                  डी आर डी ओ ,बेंगलोर वी.वी.एन खाते के पक्ष में देय होना चाहिए

                                                                                        

                                                                                  प्राचार्य  

 

TENDER NOTICE

 

Sealed tenders are invited for awarding contract for out-sourcing the   Security Services in KV.  DRDO.  The tender form/ document can be obtained from the office of  KV. DRDO at the  above  mentioned Address  on  all working days  ( between 10 am to 12 noon )  against non-refundable payment of Rs.500/- (Rupees  Five Hundred Only) through  Demand Draft / Pay Order to be drawn in favour of  

“Kendriya Vidyalaya DRDO, VVN A/c”   payable at Bangalore.  

 

Note:  1. Tender document can be downloaded from the website www.kvdrdo.net

           2. Last date and time for tender queries:     Date of Advertisement up to 22.12.2018  - 10 am to 12 noon

           3. Last date for submission of tenders:    :   22.12.2018 by 12 noon.

           4. Opening of bid                                   :     24.12.2018  at 11.30 hrs

           5. Earnest Money Deposit                    :Rs. 20,000/- in form of  DD favouring “Principal, KV.  DRDO, VVN A/c, Bangalore”.

 

 

 

                                                                                                                                                                                               

                                                                                                                                                                                            PRINCIPAL           

 

 

 


 

  SCOPE OF WORK AND GENERAL INSTRUCTION FOR TENDERER

FOR PROVIDING  SECURITY SERVICES

 

1.    Name of KV     : Kendriya Vidyalaya  DRDO.

 

2.    Address / Location of Building: Kendriya Vidyalaya, DRDO, C.V. Raman Nagar, Bangalore- 560 093.

 

3.    Total Area : 4.92 Acres approx.

(Office Block, Primary Block, Temporary Rooms, Play Grounds, Cycle /scooter/ Car Stands. Play Ground, Garden and open space near buildings/rooms)

 

The Area/ compound is surrounded by a boundary wall with three gates.

(The bidder is advised to visit and acquaint himself with the operational system. The costs of visiting shall be borne by the bidder. It shall be deemed that the contractor has undertaken a visit to the Vidyalaya and is aware of the operational conditions prior to the submission of the tender documents)

 

4. SECURITIES : SCOPE OF WORK:

a. The agency is to provide security services/watch and ward services for the campus of Kendriya Vidyalaya DRDO for a period of One Year

b. The services will be provided on 24 hours basis on all working days, non-working days inclusive of Sundays and holidays.

c.  Only UNARMED, Ex-serviceman/ Ex paramilitary personnel/ civilian guards in proper uniform with verified antecedents will be employed.

d.  Six  unarmed guards in uniform with minimum TWO (02) guard per shift will be provided on 8 hours per security.

e.  The agency will be responsible for payment to these guards/security personnel.  No payment or honorarium what so ever will be paid by Vidyalaya to the security personnel deployed by the agency.

f.  The agency will be responsible for ensuring proper conduct and discipline of the security personnel.  Principal/VMC will have the right to direct the agency to remove/change any security guard without assigning any reasons.

g.  The agency will be responsible for taking all possible measures to safeguard the property, building and Vidyalaya premises.  The agency will be held responsible for any loss of property due to negligence or failure to provide adequate security and will be liable to pay compensation.  The agency will also be responsible for losses due to the negligence on the part of personnel employed by it.

h.  The security staff employed will be responsible for locking and opening of all class rooms, doors/windows and switching off all electric gadgets at the time of opening and closing of the Vidyalaya.  The security staff will also be responsible for checking of water taps if left open.  Any property left outside by school staff in  any class room or office left unlocked by school staff should be reported to the Principal immediately.  The Principal/VMC will have the right to assign any other security/safety related duties to the security staff employed by the agency.

 

5. The tender shall be accepted under  Bid System. The interested Service Providers are advised to submit Technical & Financial bids in  sealed envelopes super scribing "TECHNICAL/ FINANCIAL BID FOR PROVIDING SECURITY   SERVICES” to Kendriya Vidyalaya, DRDO,  Bangalore.

  

6. TECHNICAL BID of the service providers must necessarily be accompanied with Earnest Money of  20,000/- (Rupees Twenty Thousand Only), refundable (without interest), in the form of Demand Draft / Pay Order drawn in favour of ‘Principal, Kendriya Vidyalaya,  DRDO, Bangalore’, failing which the tender shall be rejected summarily. ,

 

7.  The Service Tax  for Kendriya Vidyalaya (Educational Institution) is exempted as per Government Rule.

 

8. The successful tenderer will have to deposit Performance Security Deposit (SD) of ` 10% of the contract value  in the form of an Account payee Demand Draft. The performance security should remain valid for a period of   90 (ninety) days beyond the date of cessation of the contract for initial one year and completion of all contractual obligations of the bidder including warranty obligations. In case, the contract is further extended beyond the initial period, the performance security will have to be accordingly renewed by the successful tenderer.

 

9. Conditional bids shall not be considered and will be out rightly rejected.

 

10. All entries in the tender form should be legible and filled clearly. If the space for furnishing information is insufficient, a separate sheet duly signed by the authorized signatory may be attached.  No overwriting or cutting is permitted in the Financial Bid Form.  In no case should there be any change in the format of the financial bid.  In such cases, the tender shall be summarily rejected. However, the cuttings, if any, in the Technical Bid Application, the same must be attested by the person authorized to sign the tender bids.

 

11. In case of partnership firms, a copy of the partnership agreement, or general power of attorney duly attested by a Notary Public, should be furnished on stamped paper duly sworn or affirmed by all the partners admitting execution of the partnership agreement or the general power of attorney.

 

The attested copy of the CERTIFICATE OF REGISTRATION of firm should also be enclosed along with the tender along with the name of authorized partner to interact with Kendriya Vidyalaya, DRDO, Bangalore.

 

12. Each page of the tender document as well as annexure should be signed by the tenderer or by authorized signatories with seal of the firm.

 

13. The TECHNICAL & FINANCIAL BID shall be opened on the scheduled date and time (At 11:30 hrs on 24.12.2018),  in  the  Vidyalaya in the presence of the representatives of the Agency / firm if any, who wish to be present at the time of opening the tender.

 

14. The  TECHNICAL BID if not qualified will be summarily rejected.   

 

15. The bidding firm has to give a self-certified certificate that it has not been blacklisted by any Central Government Department/ State Govt/Autonomous Body/ PSUs/ Banks, etc. If it is subsequently found out that the bidding firm has given false information or facts or has suppressed facts or manipulated the documents, etc, the earnest money/ Security Deposit of the firm/ Agency will be forfeited and the bid/contract will be rejected/ cancelled.

 

16. No bidding firm will be allowed to withdraw its bids . If any firm intends to withdraw opening of technical bids, it’s Earnest Money (EMD) will be forfeited.

 

17. If after award of the contract, the successful bidder (L1) fails to provide required number of Security Guards the contract is liable to be cancelled along with forfeiture of SECURITY DEPOSIT and other consequential actions such as blacklisting, as deemed appropriate.

 

18. The lowest (L1) bidder will be decided on the basis of weighted sum as defined in the Financial Bid form.

 

 

xxxx
 

TERMS   &  CONDITIONS

1. The contract shall be valid for a period of one year from the date of awarding of the contract, which can be extended for such period as may be decided by the Principal, KV, DRDO, but not more than one year after review of performance.

 

2. The contract can be short closed on account of unsatisfactory services upon performance review by the Authority of Kendriya Vidyalaya, DRDO Bangalore. The unsatisfactory service shall mean and include non-compliance and non-fulfilment of any of the contractual obligations by the Service Provider and or poor performance and violation of any of the terms and conditions of the tender/contract and failure on its part to correct the discrepancies/shortcomings brought to its notice in writing by the authority of Kendriya Vidyalaya, DRDO, Bangalore.

 

3. By virtue of this agreement, no relationship will be created between the Safaiwalas/ Workers and Kendriya Vidyalaya, DRDO, Bangalore/ KVS.  It will be the sole responsibility of the Service Provider to pay salary and other perks to its Security Guard Workers meeting all statutory obligations and no complaints by any of its Security Guard Workers in this regard will be entertained by the Kendriya Vidyalaya, DRDO, Bangalore / KVS.

 

4. The agreement can be terminated earlier by giving two month's written notice on Kendriya Vidyalaya, DRDO, Bangalore side and three months' notice on the side of Service Provider without assigning any reason and the decision of the Vidyalaya authority shall be binding on the Service Provider. No claims for compensation of loss/revenues due to such decision shall be entertained.

 

5. The labourers should be physically and mentally fit.    

 

6. The Security Guard Workers should be neatly dressed up with proper uniform and shoes.

 

6. The Contractor shall get the Security Guard  Workers screened for visual, hearing and major physical defects and contagious diseases and will provide a certificate to this effect to the Vidyalaya. Only physically fit Security Guard   Workers shall be deployed for duty by the Service Provider. 

 

7. The Security Guard Workers should be well versed with local languages.  

 

8. The Service Provider shall be fully responsible and liable for any theft, burglary, fire or any other mischievous deed done by its Security Guard Workers.

 

9. The Firm/Agency shall ensure that the wages to the Security Guard  WORKERS will be paid by the Firm/Agency in accordance with the MINIMUM WAGES ACT in force as per CENTRAL GOVERNMENT LABOUR ACT and other mandatory rules as in force.

 

10. The said Firm/Agency will be solely responsible in regard to LEGAL OBLIGATIONS on Security Guard Workers employed by it and deployed in Kendriya Vidyalaya,  DRDO, Bangalore.  

 

11. Verification of CHARACTER AND ANTECEDENTS of the Security Guard Workers through POLICE is mandatory and shall be the responsibility of the Service Provider. A declaration on the printed letter-head of the firm, stating inter-alia that the   Workers provided are of good character, duly verified by the Police from security angle should be provided to the Vidyalaya immediately after award of Contract. The Security Guard Workers shall not enter into any unlawful activity within the KV premises and shall have a good moral character.

 

12. The Vidyalaya shall not provide any accommodation or living facilities to the Security Guard WORKERS.

 

13.  Losses caused to the Vidyalaya due to negligence on the part of Security Guard    will be recovered from the Agency/Contractor and immediate termination of the services.  Further, if contracting agency fails to make good of the loss, the appropriate action as directed by competent authority will be initiated.

 

14. The Security Guard provided by the Service Provider should be well mannered, courteous and polite. The Security Guard   should not smoke or consume liquor while on duty and should not play cards, etc. in the Vidyalaya.  

 

15.  During the period of leave of any of the Security Guard, the Service Provider shall deploy another Security Guard   with prior intimation to the Vidyalaya.

 

16.  The Service Provider shall be responsible for complying with obligations under Service Tax, Income tax, ESI, PF, Contract Labour (Regulation and Abolition) Act, Wages Act, Labour Laws, etc.  The Service Provider shall be responsible for complying with obligations for damages to third party arising due to accident, etc.

 

17.  It will be the responsibility of the Service provider to comply with all statutory obligations on his part arising out of this contract.

 

18. The quoted rates will be all inclusive of all charges, excluding Service Tax,   and no other charges will be paid extra.  Service Tax, if applicable, will be paid extra by the Vidyalaya to the concerned Agency/ Service Provider on production of receipt by the Agency/ Service Provider.

 

 

19. The payment to the Agency / Service Provider will be made against running bills on monthly basis subject to services being satisfactory.  The attendance record, acquaintance, EPF remittance of individual security guard, ESI remittance etc shall be required for processing of the payment. No payment shall be made in advance. The Service Provider shall submit the bill in the first week of following month in respect of previous month for sanction of the amount of bill and passing the bill for payment.  All payments shall be made by cheque/NEFT transfer only.

 

20. The Vidyalaya shall be at liberty to withhold any of the payments in full or in part subject to recovery of penalties, if any.

 

21. The Kendriya Vidyalaya reserves the right to order any worker of the Service Provider to leave the premises of the Kendriya Vidyalaya if his/her presence at any time if felt undesirable.

 

22. The selected agency/ Service Provider shall have to execute an agreement on non-judicial stamp paper of ` 100/- to be signed by both the parties.

 

23. In case of dispute of any kind, the firm shall abide by the decision of the Kendriya Vidyalaya, DRDO, Bangalore.  In case the dispute is required to be referred to Arbitration, it shall be referred to sole arbitrator under Arbitration and Conciliation Act- 1996.  The place of settlement of dispute shall be Bangalore.  In the case of settlements of dispute is in the court, it will be in the jurisdiction of courts at Bangalore.

 

24. Any other provision may be incorporated by the Vidyalaya authority. The same shall also be binding on the Service Provider/ Agency.

 

 

xxxx

 

PENALTY CLAUSE

 

Penalty will be levied, for the violation of terms & conditions of the contract in the following manner:  (Amount in )

 

 

Sl. No.

 

Violation

Penal amount per month ()

 

Remarks

First instance

Second instance

Third instance

 

01

Liquidated Damages for Non-Performance to the Employer

 2% of the monthly remuneration

5% of the monthly remuneration

10% of the monthly remuneration

For  each  violation

02

Not paid wages to the Security Guard to be paid through their bank account only.

 

500/-

1000/-

1500/-

On each occasion.

03

 No security guard should be put for continuous duty  for two shift

 

500/-

1000/-

1500/-

On each occasion

04

Absence of a Security Guard   without deploying his replacement

500/-

1000/-

1500/-

For each violation.

04

Un-satisfactory  operation of security services, delay in disbursement of wages  etc.,

 

1000/-

2000/-

5000/-

Per day liable to be levied

 

 

 

 

xxxx
 

 

 

 


                   

TECHNICAL BID QUALIFICATION CRITERIA

 

The Applicant must fulfill the following technical specifications in order to be eligible for technical evaluation of the bid:-

 

A.  The Office of the Applicant/ Service Provider should be located in Bangalore. (Proof of address to be provided)

 

B. In case of partnership firms, a copy of the partnership agreement, or general power of Attorney duly attested by a Notary Public, should be furnished on stamped paper duly sworn or affirmed by all the partners admitting execution of the partnership agreement or the general power of attorney. The attested copy of the certificate of registration of firm should also be enclosed along with the tender.

 

C.  The Agency must have a minimum' of three years' experience in providing Security Services to Central Government Departments/Autonomous Body/ State Govt/ Public Sector Companies/Banks.  Proof of at least one contract relating to services to Central Government/State Governments/ Autonomous Body/ PSUs/Bank in last three years along with attested copies of the work order should be enclosed.

 

D. The Agency should have its own Bank Account. Certified copy of the account maintained for 2015-16, 2016-17 and 2017-18 issued by the Bank, shall be enclosed.

 

E. The Applicant’s agency (not individual) should be registered with Service Tax department.  Certified copy of the registration shall be attached with the Bid document.

 

F. The bidding firm has to give a self-certified certificate that it has not been blacklisted by any Central Government Department/ State Govt/ Autonomous Body/ PSUs/ Banks, etc.

 

G. If it is found that the information/ certificates furnished by the participating firm is incorrect / wrong or bogus, the firm shall be deemed blacklisted and it’s bids will be ignored and Bid Security/ Performance Security will be forfeited.

 

H. The agencies should remit earnest money deposit of Rs.20,000/- for participating in the tender bid.

I.   EVALUATION OF BID :

 The bid will be treated as non-responsive if following documents are not attached:-

(a) Brief profile of the company and evidence to establish that the bidder has successfully executed contracts      of  similar nature and magnitude in the last 3 (three) years.

(b) Audited Balance Sheet & Profit and Loss Account of the last three years.

(c)  List of clientele during last 3 years along with cost of assignment.

(d) PAN No. and Current IT clearance certificate.

(e)  Attested copy of proof of EPF registration along with attested copies of challans for EPF payment for the year `2017-2018.

(f) Attested copy of proof of ESI registration.

(g) Attested copy of proof of Service Tax Registration.

(h)  Attested copy of  GST Registration.

(i)   Total number of employees in the Agency.

 

DECLARATION

 

1.  I, ………………………………………..Son/Daughter/Wife of Shri……………………….

……………..Proprietor/Director/authorized signatory of the Agency mentioned above, is competent to sign this declaration and execute this tender document;

2. I have carefully read and understood all the terms and conditions of the tender and undertake to abide by them;

3. The information/documents furnished along with the above application are true and authentic to the best of my knowledge and belief.   I / we, am / are well aware of the fact that furnishing of any false information / fabricated document would lead to rejection of my tender at any stage besides liabilities towards prosecution under appropriate law.

4. I hereby undertake to work at L1 rates as per the terms and conditions given in the tender documents.

 

 

Signature of authorized person……………………………

Date:……….                                                                        Full Name………………………………………………..

Place: ………..                                                                 Mobile /Telephone No………………………….

 

 

// TO BE FURNISHED ON THE LETTER HEAD OF THE SERVICE PROVIDER//

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PERFORMA FOR TECHNICAL BID – SECURITY SERVICES

1

Name of Agency

 

 

2

Nature of the concern: (i.e. Sole Proprietor or Partnership firm or Company or a Government Department or a Public Sector Organization)

 

3

Full Address of Registered Office

Telephone No.

FAX No.

E-Mail Address

 

4

Full address of Operating/ Branch Office in Bangalore.

Telephone No.

FAX No.

E-Mail Address

 

5

Banker of Agency with full address (Attach Bankers certificate of account maintenance for the last three years 2015-16, 2016-17, 2017-18)

Telephone Number of Banker

 

6

Registration No. / License No. of the Agency

(attach attested copy of the Registration)

 

7

Service Tax Registration No. (attach attested copy of the Registration)

 

8.

GST No.                                  (attach attested copy of GST)

 

9

PAN No. of the Agency ( attach copy of card)

 

10

Details of major contracts handled in last 03 (three years) with government bodies.

Attach as per format- Annexure-I

11

Self- certificate for non-blacklisting

Attach as per format- Annexure-II.

12

Total No.s of employees in the Agency

 

13

Annual Turnover 2015-16

                             2016-17                                                                2017-18

Rs.

Rs.

Rs.

14

Total Number of Working Experience in Years

____________________

15

Tax Audit Report 2015-16

                              2016-17

                              2017-18

____________________

____________________

____________________

16

Earnest Money of `. 20,000/-   in favour of ‘Principal, Kendriya Vidyalaya DRDO, VVN A/c, Bangalore “  is to be  enclosed.

DD/ Pay Order No………………. date………       Name of Bank & Branch…………..…………… …………………………………..…………..…

17

Acceptance of Terms & Conditions of tender documents.

Attach as per format – Annexure- III

 

 

 

Signature of authorized person………….…………………

Date:……………………..

Place:…………………….                                        Name:………………………………………

Seal:……………………….

 

 

 

ANNEXURE-I

 

DETAILS OF CONTRACTS FOR PAST THREE YEARS

 

DETAILS OF MAJOR CONTRACTS WITH CENTRAL GOVERNMENT/AUTONOMOUS BODY/ STATE GOVERNMENTS/PSUS/ REPUTED PRIVATE FIRMS HANDLED BY THE TENDERING AGENCY FOR PROVIDING SECURITY  SERVICES DURING THE LAST TWO YEARS IN THE FOLLOWING FORMAT

 

(Attested copies of the last three years work award may be enclosed)

 

S. No.

Details of client along with address, telephone and FAX No.

Amount of Contract

(`. Lakh per year)

Duration of Contract

 

From (date)

To (date)

1

 

 

 

 

2

 

 

 

 

3

 

 

 

 

4

 

 

 

 

5

 

 

 

 

,

(If the space provided is insufficient, a separate sheet may be attached)

 

 

Date: ………….…….

Place………………..

Signature of Proprietor/authorized signatory………………………….

 

Name:……………………………………………..

 

Seal ……………………………………………….

 

                                      

// TO BE FURNISHED ON THE LETTER HEAD OF THE SERVICE PROVIDER//

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ANNEXURE-II

 

 

Ref: F. No……………………………….                                                 Date:…………………….

 

 

TO WHOMSOEVER IT MAY CONCERN

 

This is to certify that M/S………………………………………………………………..… …………………………………………………………..….………………………….………….. (name & address of Agency/firm) is neither blacklisted by any Government Department/ Autonomous Body/ PSU nor any criminal case is registered against the firm.

 

Date: ………….…….

Place………………..

Signature of Proprietor/authorized signatory………………………….

 

Name :……………………………………………..

 

Seal ……………………………………………….

 

// TO BE FURNISHED ON THE LETTER HEAD OF THE SERVICE PROVIDER//

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ANNEXURE-III

 

ACCEPTANCE OF THE TENDERERS:

 

 

 

The Terms & Conditions enumerated in the document from Sl. No.1 to 24 have been read by me/us and are acceptable to me/us.

 

Date:………………………

Place……………………..

 

Signature of Proprietor/authorized signatory………………………….

 

Name :……………………………………………..

 

Seal ……………………………………………….

 

 

// TO BE FURNISHED ON THE LETTER HEAD OF THE SERVICE PROVIDER//

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ANNEXURE-IV

 

DECLARACTION BY THE TENDERERS:

 

 

 

I/We, hereby undertake that payment to the workers deployed by the Agency are being paid as per existing approved wages of CENTRAL GOVERNMENT and the Agency has been complying with all the statutory provisions in respect of the workers deployed.

Date:………………………

Place………………..

Signature of Proprietor/authorized signatory………………………….

 

Name :……………………………………………..

 

Seal ……………………………………………….

 


 

PERFORMA FOR FINANCIAL BID – SECURITY

1

Name of the Building / Area with address

KENDRIYA VIDYALAYA,DRDO, BANGALORE – 560093

2

Area / Blocks

Area of KV : 4.92 Acres approx.

Office Block, Primary Block,  Middle Block,   Play Grounds, Open Area, Cycle /scooter/ Car Stands & toilets in each block.

The Area/ compound is surrounded by a boundary wall with three gates.

 

 

(The bidder is advised to visit and acquaint himself with the operational system. The costs of visiting shall be borne by the bidder. It shall be deemed that the contractor has undertaken a visit to the Vidyalaya and is aware of the operational conditions prior to the submission of the tender documents)

3

No. of days during the month for which service is required.

24 Hours security services on shift basis on all days.

4

No. of  Securities required in the Vidyalaya

06 ( Six) 8 hours duty each.  

 

Sl. No.

Details

Amount ( in Rupees) per Month

 

                        Securities ( Per person)

 

I.  FIXED (NOT NEGOTIABLE)

In figure

In Words

1

Min. Wages per security as per notification from the Office of the Labour Commission of Government of India per Security.

( Labour Commissioner notification is to be enclosed).

 

 

2

E.P.F. Charges, if applicable (Please enclose the proof of rates of concerned authority)

 

 

3

E.S.I. Charges, if  applicable ( Please enclose the proof of rates of concerned authority)

 

 

4

Service Tax, if applicable (Please enclose the proof of rate of concerned authority)

 

 

 N/A

 

N/A

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

II.  NEGOTIABLE

 

 

1

Service charges inclusive of Uniforms/Bonus etc per security.

 

 

 

 

III.  TOTAL MONTHLY CHARGES

FOR EACH  SECURITY ( I + II)

 

 

IV.  TOTAL MONTHLY CHARGES

FOR 06 (SIX) SECURITIES 

 

 

 

 

Date:………………………

Place………………..

Signature of Proprietor/authorized signatory………………………….

Name :……………………………………………..

Seal ……………………………………………….

 

 

 

 

 

 

 

MODEL AGREEMENT

 

MODEL AGREEMENT FOR SERVICE CONTRACT

1.1     THE AGREEMENT 

1.1.1                   THIS  AGREEMENT made and entered into on this  [DATE]  day of [MONTH] Two
Thousand [YEAR] between the Kendriya Vidyalaya  DRDO, C.V.Ramannagar, Bangalore (herein after called KV. DRDO which expression shall where the context so admits include its successors and permitted assigns) of the one part, and

 

1.1.2       [NAME OF THE CONTRACTING AGENCY] a [COMPANY/FIRM] registered office at
[ADDRESS] (hereinafter called the CONTRACTING AGENCY which expression shall where the context so admits include its successors and permitted assigns) of the other part.

 

 


1 *        In the format two types of brackets have been used. These are;

 

(i)        Square Bracket [   ]              :          these brackets indicate the

 (a)       [xxxxxxxx]                                        following;

                                                            :          replace the instruction by

                                                                       filling in relevant text;

(b)       [xx/yy/zz]                           :          among the options choose the

applicable one (s) and delete the rest;

(c)        [clause/phrase/sentence]  :          optional, choose whichever

                                                        applicable to the specific

                                                                       requirement.

The square brackets, symbols and the underscores if any are to be deleted on drafting of the agreement.

(ii)       Ordinary Brackets ( )        :           these brackets are a part                   of the text and are to be

                                                        retained.

 

DEFINITIONS

The agreement is general in nature wherein the particular office has been generally referred to as "INDENTING OFFICE" and the agency providing the service as "CONTRACTING AGENCY". If desired the word "INDENTING OFFICE" may be substituted by the acronym of the particular office and the CONTRACTING AGENCY by a suitable abbreviated name/acronym.

1.2       PREAMBLE

1.2.1              WHEREAS THE CONTRACTING AGENCY is [engaged in/ carrying out] [define the present business / objective /activity of the CONTRACTING AGENCY] and is desirous of providing service to the premises of KV.  DRDO, Bangalore  [on/in/for] [name the area of service contract].

1.2.2              WEHREAS KV DRDO, Bangalore at its premises located in  C.V.Ramannagar, Bangalore (hereinafter called the INDENTING OFFICE) is seeking service on contract for Security Services  [name of the area of service contract] as detailed in the Appendix-I to the agreement (hereinafter called the WORK).

Now therefore in consideration of the premises and mutual covenants here in after contained, the parties hereto agree as follows:

1.3        SCOPE OF THE AGREEMENT

1.3.1 The agreement details the terms and conditions, financial arrangements, responsibilities and obligations of the CONTRACITNG AGENCY and INDENTING OFFICE /pertaining to the WORK.

1.4        FINANCIAL ARRANGEMENTS

1.4.1    In consideration of the work to the work to be carried out by the CONTRACTING AGENCY the KV, DRDO, Bangalore  shall pay to CONTRACTING AGENCY as follows after deducing Income Tax at source on the total amount:

(i)        Rs. ** per man month / man day / man hour on [DATE] of every month for the
service to be rendered by the CONTRACTING AGENCY subject to compliance of terms of the agreement by the CONTRACTING AGENCY.
**Rs.___________________ For service contract on_______________

1.5        MODALITIES OF CONTRACT

1.5.1    This contract is of the nature of service contract for a specified period and not labour contract.

1.5.2   The responsibility of the CONTRACTING AGENCY and schedule of fulfillment thereof shall be as per Appendix - 1 to the Agreement.

1.5.3     There will be a Screening Committee for evaluation of progress of the WORK. This
Committee shall be set up by the INDENTING OFFICE.  It will [fix/indentfy] the work to be done by the CONTRACTING AGENCY, targets/ milestones and criteria for completion of the Work.  It shall also review the progress of the WORK at mid­term of contract period.  If at any state the Screening Committee finds the performance of the CONTRACTING AGENCY unsatisfactory, a notice to that effect will be sent to CONTRACTING AGENCY and if it fails to improve its performance of WORK within seven days of the notice serviced, the continuation of this agreement will be reviewed by the INDENTING OFFICE and agreement shall be terminated by giving information in writing to that effect to the CONTRACTING AGENCY.

1.5.4     For the purpose of providing service, the working hours and days of workers deployed by the CONTRACTING AGENCY in the premises of INDENTING OFFICE shall be as per para 2 of the tender document.

1.6       RESPONSIBILITIES OF CONTRACTING AGENCY

1.6.1                     CONTRACTING AGENCY shall undertake the WORK as per schedule detailed in Appendix - 1 to the Agreement by providing manpower including material in the premises of the INDENTING OFFICE.

1.6.2                     This period of completion of WORK will not be extended unless it is for the reason beyond the control of the CONTRACTING AGENCY for a period not exceeding six months.

1.6.3                     CONTRACTING  AGENCY  shall   substitute  suitable  workers   in   lieu of those provided by it in the INDENTING OFFICE for the purpose of WORK, if not found suitable by the INDENTING OFFICE on initial evaluation within 48 hours of written notice. Similarly the INDENTING OFFICE will continue to hold the right to
reject the replacement provided and ask for substitutes in cases of absentees / sick workers or otherwise on valid reasons.

1.6.4                     CONTRACTING AGENCY shall on receipt of advance notice of not less than 24 hours from the INDENTING OFFICE, provide additional manpower or make temporary withdrawal of manpower provided by it.

1.6.5                     CONTRACTING AGENCY shall be responsible for payment of salary, grant of leave and providing coverage for insurance medical benefits or such other statutory benefits   to   its   workers   provided by it in the INDENTING OFFICE.  The INDENTING OFFICE shall not be responsible for making any payment to them.  Workers provided by CONTRACTING AGENCY shall  be employees of the CONTRACTING AGENCY for all purpose and the INDENTING OFFICE shall not have liability of any kind towards workers.

1.6.6                     CONTRACTING AGENCY shall be responsible for any damage to the property / equipment / material of the INDENTING OFFICE by its personnel during the course of or consequent to the WORK being rendered. [Intimation regarding damage shall be given in writing to the CONTRACTING AGENCY within a week].

1.6.7                     Liquidated damages for defaults on the part of the CONTRACTING AGENCY will be recovered from it. The decision of the head of INDENTING OFFICE shall be
final in this regard.

1.7       RESPONSIBILITIES OF THE INDENDING OFFICE

1.7.1                   INDENTING OFFICE shall provide all the basic working data available with it and afford all working facilities available with it to the authorized workers provided by the CONTRACTING AGENCY for fulfillment of the work.

1.7.2                   INDENTING   OFFICE    shall    permit   the   duly   authorized    workers of the CONTRACTING AGENCY at all convenient times to enter into and upon its premises where work is to the performed.

1.7.3       INDENTING OFFICE will maintain a separate record of attendance of no. of workers provided by the CONTRACTING AGENCY.  The payment will be released to the CONTRACTING AGENCY on prorata basis after deducting the days of absence without suitable replacement or poor performance.

Total Monthly Remuneration = Monthly Remuneration – A

Where A =      Monthly Remuneration x Nos. of days of  Present

                                                   No.of days in the month

1.7.4       1.8        COMPLETION

1.8.1   The WORK shall be deemed to have been completed on expiry of period of this contract and release of final payment to the CONTRACTING AGENCY by the INDENTING OFFICE subject to review by the Screening Committee set up vide provision 1.5.3.

1.9       CONFIDENTIALITY

1.9.1     during the tenure of the Agreement and [……………………years | thereafter the CONTRACTING AGENCY undertake on their behalf and on behalf of their subcontracts / employees / representatives / associates to maintain strict confidentiality and prevent disclosure thereof of all the information and "data exchanged / generated pertaining to work under this Agreement for any purposes other than in accordance with the Agreement.

2.1        FORCE MAJERE

2.1.1     Neither party shall be held responsible for non-fulfillment of their respective obligations under this Agreement due to the exigency of one or more of the force major events such as but not limited to Acts of God, war, flood earthquake, strike, lockouts, epidemics, riots, civil commotion, etc, provided on the occurrence and cessation of any such events, the party affected thereby shall give a notice in writing to the other party within one month of such occurrence or cessation. If the force-majeure conditions continue beyond six months, the parties shall then mutually decide about the future course of action

                  

2.2        EFFECTIVE-DATE, DURATION, TERMINATION OF THE AGREEMENT

2.2.1                                             The Agreement shall be effective from the date of acceptance of the offer as shown in the letter of acceptance of offer and award of work issued to CONTRACTING AGENCY and shall remain in force for a period of [months] from the said date.

2.2.2                    The Agreement shall be deemed to expire on completion of the period, as provided in para 1.8.1 unless extended by both the parties.

2.2.3                    During the tenure of the Agreement, parties hereto can terminate the Agreement either for breach of any of the terms and conditions of this Agreement or otherwise by giving a [       months] notice in writing to the defaulting party. Failure of either party to terminate the Agreement on account of breach or default by the other shall not constitute a waiver of that party's right to terminate this Agreement.

2.2.4                    In this event of termination of the Agreement vide provision 2.2.3 the rights and obligations of the parties thereto shall be settled by mutual discussion; the financial settlement shall take into consideration not only the expenditure
incurred but also the expenditure committed by INDENTING OFFICE.

2.2.5                    In the event of termination of agreement, the CONTRACTING AGENCY shall be liable to refund the amount, if any, paid in advance to it by the INDENTING OFFICE.

2.3       NOTICES

2.3.1           All notices and other communications required to be served on the CONTRACTING AGENCY under the terms of this Agreement, shall be considered to be duly served if the same shall have been delivered to, left with or posted by registered mail/speed post to the CONTRACTING AGENCY at its last known address.  Similarly, any notice to be given to the INDENTING OFFICE shall be considered as duly served if the same shall have been delivered to, left with or posted by registered mail/speed post to the INDENTING OFFICE at its registered address at [New Delhi / name of the city],

 

2.4              AMMENDMENTS OF THE AGREEMET

2.4.1          No amendment or modification of this Agreement shall be valid unless the same is made in writing by both the parties or their authorized representatives and specifically stating the same to be an amendment of this Agreement.  The modifications / changes shall be effective from the date on which they are made/ executed, unless otherwise agreed to.

2.5        ASSIGNMENT OF THE AGREEMENT

2.5.1    The rights and / or liabilities arising to any party to this Agreement shall not be assigned except with the written consent of the other party and subject to such terms and conditions as may be mutually agreed upon.

2.6        DISPUTE SETTLEMENT

2.6.1        In the event of any dispute or difference between the parties arising out of or in connection with the terms and conditions of this Agreement such dispute or differences shall be referred to the Joint Commissioner (Admn.), Kendriya Vidyalaya Sangathan (HQ), New Delhi – 110067. The decision of the Joint Commissioner (Admn.), Kendriya Vidyalaya Sangathan (HQ), New Delhi – 110067 shall be final and binding on both the parties

SEAL OF THE PARTIES

In witness whereof the parties hereto have signed this Agreement on the day, month and year mentioned hereinbefore.

Parties                                                                        Parties

For and on behalf of KVS INDENTING OFFICE              For and on behalf of Contracting Agency

Signature ………………………………….             Signature………………………..

Name ………………………………………              Name…………………………….

Designation ……………………………….             Designation………………………

Seal ………………………………………..               Seal………………………………

 

 

 

Witness (Name and Address)                                Witness (Name and Address)         

 

1.                                                                                                                                                                    1.         

2.                                                                                 2.        

 

 

 

 

 

 

 

 

 

CHECK LIST FOR TECHNICAL BID

 

  1. I /We have gone through the contents of the tender documents received from Kendriya Vidyalaya,  DRDO,  Bangalore for providing service of …………………………..………………………………………………………………. …………………………………………………………… (Security Service)
  2.  I/We affirm that our Agency is implementing MINIMUM WAGES ACT in force at Bangalore..

 

  1. The Technical bid duly filled in by a person authorized by the Agency/ Service Provider, in prescribed proforma, is placed at Page No.1.

 

  1. Proof of address of the Agency is placed at Page No.2
  2. Banker’s Certificate has been placed at Page No.3
  3. Attested copy of Registration of Agency is placed at Page No.4
  4. In case of partnership, proof as required under Technical Bid Qualification Criteria  is placed at Page No.5

 

  1. Attested copy of Registration with Service Tax is placed at Page No.6
  2. Attested copy of PAN No. is placed at Page No.7
  3. Annexure: I to IV, as prescribed, are duly filled in and are enclosed herewith.

 

     11. Demand Draft for Rs.20,000/- for three services favouring – ‘Principal, Kendriya

          Vidyalaya,  DRDO,  VVN A/c, Bangalore’ towards EMD is attached to the Technical      Bid document.  

 

     12.Any other document, not mentioned above…………………………  

      ……………………………………………………………………… ……………………………………………is/ are also enclosed.

 

 

Date:………………………

Place………………..

 

Signature of Proprietor/authorized signatory………………………….

Name :……………………………………………..

Seal ……………………………………………….

 

 

*********************************

 

 

 

 

केंद्रीय विद्यालय डी आर डी   .वी.रामन नगर बैंगलोर

KENDRIYA VIDYALAYA DRDO, C.V.RAMANNAGAR BENGALURU

 

वेबसाइट: www.kvdrdo.net vईमेल:kv_drdo@yahoo.com   टेलीफोन: 08025243919  ैक्स:08025246150

Website: www. kvdrdo.net,     Email id: kv_drdo@yahoo.com,   Phone: 080- 25243919

F.No. KV/DRDO/F.VVN/2017-18/                                         Dated   : 21.03.2017.

 

 

NOTIFICATION

REGISTRATION OF FIRMS FOR THE FINANCIAL YEAR 2016-17

 

             

Kendriya Vidyalaya DRDO, C V Raman Nagar, Bangalore

Under the Ministry of  Human Resource Development

Govt. of India

REGISTRATION OF FIRMS FOR PURCHASES/SERVICES/CONTRACTS

NOTIFICATION

 

Notification No. F.No. KV/DRDO/F.VVN/2017-18                                       Dated: 21.03.2017                                                       

Applications from the firms having distinct legal existence, valid TIN/PAN and not merely general order suppliers/service providers are invited for Registration of firms/suppliers for supply of Fire extinguisher, Hiring of Shamiana & related items, Hiring of Sound System, purchase of Computer, printers, purchase of aquarium and its AMC, LCD projector, Interactive board, TFT’s, mouse, medical equipments, MP3 recorder, cabinet for e-class room,  Stationery items & Printing work, Furniture items, Sanitary items, Air Conditioners, Water Cooler/Purifier,   CCTV,    Security  , Conservancy, Catering services,    AMC for Computers, Printers, Water Cooler/Purifier  & Air conditioner, LAN Connectivity, Website maintenance & updation, Photocopier, EPABX, Printer, Water coolers,  Hiring of costume, Painting work, Carpentry, Plumbing & Electrical works, Sports items, Hiring of Transport, Hiring of P A System, Lab equipments for Physics, Chemistry & Biology. Interested and eligible firms/suppliers/service providers may send their applications for registration latest by 15.04.2016 by speed post  with full legal evidence to the Principal, Kendriya Vidyalaya DRDO, CV Raman Nagar, Bangalore-560093. For any clarification Contact 9902805987. Registration forms are available in the office of KVDRDO & KV Website.

 

Sd/- The Principal, K.V. DRDO, Bangalore

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TENDER NOTIFICATION

For the Academic Year 2017-18

( Click on the following link for details)

 

1. TRANSPORT

2. GAMES AND SPORTS ITEMS

3. PRINTING AND SUPPLY OF STATIONRIES

4. CATERING SERVICES

5. HIRING OF TENT ITEMS

 

 

 

 

 

 

 

 

 

 

 

 

केन्द्रीय विद्यालय डी आर डी , सी वी रमन नगर, बेंगलूरु - ५६००९३

KENDRIYA VIDYALAYA DRDO,  C.V.RAMANNAGAR, BANGALORE -560093

       

 

 

 

 

वेब साइट : kvdrdo.net            -मेल : kv_drdo@yahoo.com              दूरभाष : ०८०-२५२४३९१९

Website:kvdrdo.net,     Email id :kv_drdo@yahoo.com,               Phone: 080- 25243919 

 

REF:QTN.2017-18/KV.DRDO/F.VVN/                                                   DATED : 03.04.2017

 

To

 

 

 

 

 

Sub:     “Invitation for Tender for Supply of Hiring Transport for Kendriya Vidyalaya DRDO, Bangalore – reg.

Sir,

The Kendriya Vidyalaya DRDO, CV Raman Nagar, Bangalore a centrally funded Autonomous Body, is a societies Registered Act, ‘1960’.

 

1.         Sealed competitive Tender from the Registered/reputed Firms are invited by the undersigned for the supply of Hiring Transport.

 

Sl.No.

Brief  Description of Materials Specification

Quantity

(Approx)

Delivery period

Place of Delivery

 

As per list enclosed (Annexure 1  )

Immediate

KV DRDO

 

            Where Bureau of  Indian standards (BIS) certification marked goods are available in market, goods with those or equivalent marking only shall be offered.

 

2.         Bid Price

xvii)  The contract shall be for the supply of the mentioned items to the KV DRDO,          Bangalore.  The bidder shall quote for items in the format of tender.qtn. attached. Correction, if any, shall be made by crossed out, initialing, dating & rewriting.

xviii) All duties, taxes and other levies payable by the bidder shall be included in the total price. However, the tax and duties leivable should be quoted separately.

xix) The rates quoted by the bidder shall be fixed for the duration of the contract and shall be quoted in Indian Rupees.

xx) The price should be in Indian Rupees only

xxi) Each bidder shall submit only one Tender.

xxii) Telex or Facsimile quotation are not acceptable.

xxiii) The bid should be submitted along with EMD for Rs.xxxxxxxx(Rupees________ 

      _________________________)only by bank draft/cheque in favour of ‘PRINCIPAL, KENDRIYA VIDYALAYA DRDO, BANGALORE’ payable at Bangalore.

xxiv) The firm should enclose supporting documents regarding registration of VAT/ST/ITPAN/ and details of experience in the field of supplying the said article.

 

 

 

 

 

-2-

 

3.         Validity of quotations

            The quotation shall remain valid for a period of ONE YEAR upto 31.03.2018.  No amendment in the rate except increase in the rates of Sales Tax/VAT during the period of execution of the contract will be accepted.

4.         Evaluation of quotations:

            Properly signed and

aa)confirm to the terms & conditions.

The evaluation would be done for all the items put together. The items for which no rates have been quoted would be treated as zero and the total amount would be computed accordingly. The bidder who has quoted for partial quantity of any one or more item(s) would be treated as non-responsive. Purchaser will award the contract to the responsive bidder whose total cost for all the items put together is the lowest.

5.         Award of contract:-

bb) The purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest price as per para 5 above.

cc) The bidder whose bid accepted will be notified of the award of the contract by the office prior to expiration of the quotation validity period.

dd) The notification of award to clearly specify any change in the unit price or any other terms & conditions accepted.

ee) Normal commercial warranty / guarantee shall be applicable to the supplied goods.

ff) Payment shall be made within 30 days after the delivery of goods and their acceptance.

gg) Notwithstanding the above, the Purchaser reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the award of the contract.

hh) The successful bidder has to deposit performance security with the PRINCIPAL, KENDRIYA VIDYALAYA DRDO, BANGALORE 10% of the amount of the total value of contract in favour of PRINCIPAL, KENDRIYA VIDYALAYA, DRDO, BANGALORE payable at Bangalore in the form of DD which will be refunded after six months of the delivery of goods without interest.

 

6.         The rate should be F.O.R. should include transportation cost, excise duty, VAT/Sales Tax, freight, any other rats or imposition whatever liable in respect of the supplies freight etc. Only in the event of acceptance of the Tender order for supply of articles will be issued to the firms. The responsibility of mentioning correct rate lies with the firm/Tenderer.

 

            On acceptance of the Tender, it will become a contract and the contractor shall be bound by the terms & conditions of the tender. If the contractor fails to supply the articles/provide services with the time stipulated in the letter of acceptance by the undersigned shall be at liberty to get the article printed from the market or to get rest of the contracted completed by any other person(s) or firm and the difference of price, if any shall be deducted from the earnest money/security deposit and in case any amount in excess of the security deposit is paid by the undersigned, the contractor shall be liable to pay this amount.

 

7.         Prior to the acceptance of the tender, the undersigned reserves the right to call for samples of papers/cover page and the contractor shall be liable to supply the samples or give the demonstration free of cost. Supply order will be issued only after confirmation the quality, rates and other aspects.

 

 

 

 

 

 

 

 

-3-

 

8.         In the event of acceptance of the Tender and placing of the order for purchase, the article ordered for would be subjected to an inspection by the undersigned or his representatives and are liable to be rejected if the articles supplied are not according to the approved samples or do not confirm to the specifications & brand prescribed.

 

 

9.         These instructions to the tenders are to be signed by the contractors on each page with seal and returned with the tender.

 

10.       Sealed tender will be opened on 24.04.2017  at 1400 hrs. in the office of the undersigned in the presence of tenderers. Further decision regarding supply will be taken by the committee after inspection of the sample of articles/materials, quality and brand etc. and decision of the committee shall be final. If the tender is accepted, the payment of the Bill as per the approved rates of the articles will be made by cheque only.

 

11.       Income Tax will deducted as per Income Tax Act and rules.

 

12.       Last date and time of quotations:

 

            You are requested to submit the sealed Tenders    by speed post only superscribed on the envelope as “ Hiring Transport”

due on 24.04.2017 latest by 1400 hrs. The quotations shall be opened at 1430 hrs same day. The bidder or their representatives who choose to be present at the time of opening of quotations are invited to do so.

 

            The purchaser’s looks forward to receiving the quotation and appreciate the interest of the bidder in KV DRDO Bangalore.

 

 

                                                                                                            Yours faithfully,

 

 

 

 

                                                                                                         DR.NUTAN PUNJ

                                                                                                            PRINCIPAL

                                                                                                            KV DRDO

                                                                                                            BANGALORE

 

 

 

 

ANNEXURE-I see next page

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ANNEXURE-I

( Please specify only one rate in each column)

SN

Description

Specification

Rate

 

of transport

Hrs & Km.

 

1

TATA INDICA NON A/C

4hrs 40 kms

 

4 SEATER

8hrs 80 kms

 

 

Extra kms

 

 

Extra hrs

 

 

Before 6am bata

 

 

After 10pm bata

2

QUALIS, TAVERA NON A/C

4hrs 40 kms

 

8 SEATER

8hrs 80 kms

 

 

Extra kms

 

 

Extra hrs

 

 

Before 6am bata

 

 

After 10pm bata

3

TEMPO TRAVELLER NON A/C

4hrs 40 kms

 

12 SEATER

8hrs 80 kms

 

 

Extra kms

 

 

Extra hrs

 

 

Before 6am bata

 

 

After 10pm bata

4

SWARAJ MAZDA NON A/C

4hrs 40 kms

 

22 SEATER/30 SEATER

8hrs 80 kms

 

 

Extra kms

 

 

Extra hrs

 

 

Before 6am bata

 

 

After 10pm bata

5

50 SEATER BUS

4hrs 40 kms

 

 

8hrs 80 kms

 

 

Extra kms

 

 

Extra hrs

 

 

Before 6am bata

 

 

After 10pm bata

6

Small Tempo- Goods carrier

Within Bangalore

 

Signature

Name & Seal

 

 

 

 

 

 

 

 

 

 

 

केन्द्रीय विद्यालय डी आर डी , सी वी रमन नगर, बेंगलूरु - ५६००९३

KENDRIYA VIDYALAYA DRDO,  C.V.RAMANNAGAR, BANGALORE -560093

       

 

 

 

 

वेब साइट : kvdrdo.net            -मेल : kv_drdo@yahoo.com              दूरभाष : ०८०-२५२४३९१९

Website:kvdrdo.net,     Email id :kv_drdo@yahoo.com,      Phone: 080- 25243919 

 

REF:QTN.2017-18/KV.DRDO/F.VVN/                                                   DATED : 03.04.2017

 

To

 

 

 

 

 

Sub:     “Invitation for Tender for Supply of Games & Sports items for Kendriya Vidyalaya DRDO, Bangalore – reg.

Sir,

The Kendriya Vidyalaya DRDO, CV Raman Nagar, Bangalore a centrally funded Autonomous Body, is a societies Registered Act, ‘1960’.

 

1.         Sealed competitive Tender from the Registered/reputed Firms are invited by the undersigned for the supply of Games & Sports items.

 

Sl.No.

Brief  Description of Materials Specification

Quantity

(Approx)

Delivery period

Place of Delivery

 

As per list enclosed (Annexure 1  )

Immediate

KV DRDO

 

            Where Bureau of  Indian standards (BIS) certification marked goods are available in market, goods with those or equivalent marking only shall be offered.

 

2.         Bid Price

xvii)  The contract shall be for the supply of the mentioned items to the KV DRDO,          Bangalore.  The bidder shall quote for items in the format of tender.qtn. attached. Correction, if any, shall be made by crossed out, initialing, dating & rewriting.

xviii) All duties, taxes and other levies payable by the bidder shall be included in the total price. However, the tax and duties leivable should be quoted separately.

xix) The rates quoted by the bidder shall be fixed for the duration of the contract and shall be quoted in Indian Rupees.

xx) The price should be in Indian Rupees only

xxi) Each bidder shall submit only one Tender.

xxii) Telex or Facsimile quotation are not acceptable.

xxiii) The bid should be submitted along with EMD for Rs.10000.00(Rupees Ten Thousand )only by bank draft/cheque in favour of ‘PRINCIPAL, KENDRIYA VIDYALAYA DRDO, BANGALORE’ payable at Bangalore.

xxiv) The firm should enclose supporting documents regarding registration of VAT/ST/ITPAN/ and details of experience in the field of supplying the said article.

 

 

 

 

 

-2-

 

3.         Validity of quotations

            The quotation shall remain valid for a period of ONE YEAR upto 31.03.2018.  No amendment in the rate except increase in the rates of Sales Tax/VAT during the period of execution of the contract will be accepted.

4.         Evaluation of quotations:

            Properly signed and

aa)confirm to the terms & conditions.

The evaluation would be done for all the items put together. The items for which no rates have been quoted would be treated as zero and the total amount would be computed accordingly. The bidder who has quoted for partial quantity of any one or more item(s) would be treated as non-responsive. Purchaser will award the contract to the responsive bidder whose total cost for all the items put together is the lowest.

5.         Award of contract:-

bb) The purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest price as per para 5 above.

cc) The bidder whose bid accepted will be notified of the award of the contract by the office prior to expiration of the quotation validity period.

dd) The notification of award to clearly specify any change in the unit price or any other terms & conditions accepted.

ee) Normal commercial warranty / guarantee shall be applicable to the supplied goods.

ff) Payment shall be made within 30 days after the delivery of goods and their acceptance.

gg) Notwithstanding the above, the Purchaser reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the award of the contract.

hh) The successful bidder has to deposit performance security with the PRINCIPAL, KENDRIYA VIDYALAYA DRDO, BANGALORE 10% of the amount of the total value of contract in favour of PRINCIPAL, KENDRIYA VIDYALAYA, DRDO, BANGALORE payable at Bangalore in the form of DD which will be refunded after six months of the delivery of goods without interest.

 

6.         The rate should be F.O.R. should include transportation cost, excise duty, VAT/Sales Tax, freight, any other rats or imposition whatever liable in respect of the supplies freight etc. Only in the event of acceptance of the Tender order for supply of articles will be issued to the firms. The responsibility of mentioning correct rate lies with the firm/Tenderer.

 

            On acceptance of the Tender, it will become a contract and the contractor shall be bound by the terms & conditions of the tender. If the contractor fails to supply the articles/provide services with the time stipulated in the letter of acceptance by the undersigned shall be at liberty to get the article printed from the market or to get rest of the contracted completed by any other person(s) or firm and the difference of price, if any shall be deducted from the earnest money/security deposit and in case any amount in excess of the security deposit is paid by the undersigned, the contractor shall be liable to pay this amount.

 

7.         Prior to the acceptance of the tender, the undersigned reserves the right to call for samples of papers/cover page and the contractor shall be liable to supply the samples or give the demonstration free of cost. Supply order will be issued only after confirmation the quality, rates and other aspects.

 

 

 

 

 

 

 

 

-3-

 

8.         In the event of acceptance of the Tender and placing of the order for purchase, the article ordered for would be subjected to an inspection by the undersigned or his representatives and are liable to be rejected if the articles supplied are not according to the approved samples or do not confirm to the specifications & brand prescribed.

 

 

9.         These instructions to the tenders are to be signed by the contractors on each page with seal and returned with the tender.

 

10.       Sealed tender will be opened on 24.04.2017  at 1400 hrs. in the office of the undersigned in the presence of tenderers. Further decision regarding supply will be taken by the committee after inspection of the sample of articles/materials, quality and brand etc. and decision of the committee shall be final. If the tender is accepted, the payment of the Bill as per the approved rates of the articles will be made by cheque only.

 

11.       Income Tax will deducted as per Income Tax Act and rules.

 

12.       Last date and time of quotations:

 

            You are requested to submit the sealed Tenders    by speed post only superscribed on the envelope as “Games & Sports items”

due on 24.04.2017 latest by 1400 hrs. The quotations shall be opened at 1430 hrs same day. The bidder or their representatives who choose to be present at the time of opening of quotations are invited to do so.

 

            The purchaser’s looks forward to receiving the quotation and appreciate the interest of the bidder in KV DRDO Bangalore.

 

 

                                                                                                            Yours faithfully,

 

 

 

 

                                                                                                    DR. NUTAN PUNJ

                                                                                                            PRINCIPAL

                                                                                                            KV DRDO

                                                                                                            BANGALORE

 

 

 

 

 

 

 

ANNEXURE-I see next page

 

 

 

 

 

 

 

 

 

 

 

 

                                                                                                 

ANNEXURE-1                     ( This format should be mentioned in the firms letter head only)

Sl.No.

Name of the items

Description of the article

Brand name

Rate (Including VAT)

1

Sports Medal

(with emblem, ribbon)

Gold. Silver,Bronze(2.5inc dia)

 

 

2

Sports Medal

(with emblem, ribbon)

Gold. Silver,Bronze(2.0 inc dia)

 

 

3

Shuttle Cock

Feather

Yonex

 

4

Football Goal Keeping jersey (T.Shirt+Shorts)

Acrolyine   (Seniors)

 

 

5

Cricket Shirt & Pant

White

 

 

6

Basketball Jersey  ( shirt + short)

Full Sleeve For Boys (Seniors) Acrolyine

 

 

7

Basketball Jersey ( T Shirt + Short )  

Sleeveless For Girls (Seniors) Acrolyine

 

 

8

Jerseys ( T Shirt + Short )

For Seniors- Acrolyine

 

 

9

Jerseys ( T Shirt + Short )

For Juniors- Acrolyine

 

 

10

Kho-Kho – Jersey( T Shirt + Short )  

Sleeveless for Boys– Acrolyine

 

 

11

Kho-Kho -  Jersey ( T Shirt + Short

With sleeve for Girls – Acrolyine

 

 

12

Hockey Stick

Standard Size

RAKSHAK

 

13

Sports Shoes for Juniors

All Junior sizes 

BATA

 

14

Sports socks for Juniors

White- Junior size

 

 

15

Football 

Size-5  , Shining star

NIVIA

 

16

Basketball 

Size-5

COSCO

 

17

Basketball 

Size-6

COSCO

 

18

Basketball 

Size-7

COSCO

 

19

Lawn Tennis Ball

Extra Duty

WilsonChamp

 

20

Volley Ball

Model -.Acclaim

Cosco

 

21

Volleyball Net

Match quality

 

 

22

Shuttle net

Match quality

Yonex 

 

23

Hockey Ball

Turbo Cork Ball

Standard

 

24

Trophy

Big size, Medium size & small size

 

 

25

Foot pump

Good quality

 

 

26

Cricket Ball

Dukes

 

 

Note: Please quote one rate only in each column.

We agree to supply the above goods in accordance with the specifications for the above mention unit price shown against the item(s)

for which tender(s) have/have been submitted, within the period specified in the invitation for Tender.

                        We also confirm that the normal commercial warranty/guarantee of_________ Months shall apply to the offered goods.

                        Bid Security/EMD of 10000.00 (Rupees Ten Thousand Only) is furnished herewith vide Bank Draft No.______________dated_________drawn on________________.

Place:                                                                                                                                                                                                                                                                                                                                                                                                               (Bidder)

Date:                                                                                                                                                                                                                                                                                                                                                                                       Signature_________________

 

 

 

 

 

 

 

 

 

केन्द्रीय विद्यालय डी आर डी , सी वी रमन नगर, बेंगलूरु - ५६००९३

KENDRIYA VIDYALAYA DRDO,  C.V.RAMANNAGAR, BANGALORE -560093

       

 

 

 

 

वेब साइट : kvdrdo.net            -मेल : kv_drdo@yahoo.com              दूरभाष : ०८०-२५२४३९१९

Website:kvdrdo.net,     Email id :kv_drdo@yahoo.com,      Phone: 080- 25243919 

 

REF:QTN.2017-18/KV.DRDO/F.VVN/                                                   DATED : 12.01.2018

 

To

 

 

 

 

 

Sub:     “Invitation for Tender for Supply printing of   Souvenir    for Kendriya Vidyalaya DRDO, Bangalore – reg.

Sir,

The Kendriya Vidyalaya DRDO, CV Raman Nagar, Bangalore is an autonomous body,   societies Registered Act, ‘1960’ under Ministry of Human Resource Development, Govt. of India.

 

1.         Sealed competitive Tender from the Registered/reputed Firms are invited by the undersigned for the supply printing of   Souvenir  

 

Sl.No.

Brief  Description of Materials Specification

Quantity

(Approx)

Delivery period

Place of Delivery

 

As per list enclosed (Annexure 1  )

Immediate

KV DRDO

 

            Where Bureau of  Indian standards (BIS) certification marked goods are available in market, goods with those or equivalent marking only shall be offered.

 

2.         Bid Price

i)  The contract shall be for the supply of the mentioned items to the KV DRDO,          Bangalore.  The bidder shall quote for items in the format of tender.qtn. attached. Correction, if any, shall be made by crossed out, initialing, dating & rewriting.

ii) All duties, taxes and other levies payable by the bidder shall be included in the total price. However, the tax and duties livable should be quoted separately.

iii) The rates quoted by the bidder shall be fixed for the duration of the contract and shall be quoted in Indian Rupees.

iv) Each bidder shall submit only one Tender.

v) Telex or Facsimile quotation are not acceptable.

vi) Approximate cost of the articles will around Rs. 14,00,000.00

vii) The tender should be submitted along with 5% EMD as bid security for Rs.70,000.00( Seventy  thousand  )only by bank draft/cheque in favour of ‘PRINCIPAL, KENDRIYA VIDYALAYA DRDO, BANGALORE’ payable at Bangalore.

viii) The firm should enclose supporting documents regarding registration of VAT/ST/ITPAN/ and details of experience in the field of supplying the said article.

 

 

 

\

 

-2-

 

3.         Validity of quotations

            The quotation shall remain valid for a period of ONE YEAR upto 31.01.2019.  No amendment in the rate except increase in the rates of Sales Tax/VAT during the period of execution of the contract will be accepted.

4.         Evaluation of quotations:

            Properly signed and

a)confirm to the terms & conditions.

The evaluation would be done for all the items put together. The items for which no rates have been quoted would be treated as zero and the total amount would be computed accordingly. The bidder who has quoted for partial quantity of any one or more item(s) would be treated as non-responsive. Purchaser will award the contract to the responsive bidder whose total cost for all the items put together is the lowest.

5.         Award of contract:-

b) The purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest price as per para 5 above.

c) The bidder whose bid accepted will be notified of the award of the contract by the office prior to expiration of the quotation validity period.

d) The notification of award to clearly specify any change in the unit price or any other terms & conditions accepted.

e) Normal commercial warranty / guarantee shall be applicable to the supplied goods.

f) Payment shall be made within 30 days after the delivery of goods and their acceptance.

g) Notwithstanding the above, the Purchaser reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the award of the contract.

h) The successful bidder has to deposit performance security with the PRINCIPAL, KENDRIYA VIDYALAYA DRDO, BANGALORE 10% of the amount of the total value of contract in favour of PRINCIPAL, KENDRIYA VIDYALAYA, DRDO, BANGALORE payable at Bangalore in the form of DD which will be refunded after six months of the delivery of goods without interest. ```````````````````````````````````

 

6.         The rate should be F.O.R. should include transportation cost, excise duty, VAT/Sales Tax, freight, any other rats or imposition whatever liable in respect of the supplies freight etc. Only in the event of acceptance of the Tender order for supply of articles will be issued to the firms. The responsibility of mentioning correct rate lies with the firm/Tenderer.

 

            On acceptance of the Tender, it will become a contract and the contractor shall be bound by the terms & conditions of the tender. If the contractor fails to supply the articles/provide services with the time stipulated in the letter of acceptance by the undersigned shall be at liberty to get the article printed from the market or to get rest of the contracted completed by any other person(s) or firm and the difference of price, if any shall be deducted from the earnest money/security deposit and in case any amount in excess of the security deposit is paid by the undersigned, the contractor shall be liable to pay this amount.

 

7.         Prior to the acceptance of the tender, the undersigned reserves the right to call for samples of papers/cover page and the contractor shall be liable to supply the samples or give the demonstration free of cost. Supply order will be issued only after confirmation the quality, rates and other aspects.

 

 

 

 

 

 

 

 

-3-

 

8.         In the event of acceptance of the Tender and placing of the order for purchase, the article ordered for would be subjected to an inspection by the undersigned or his representatives and are liable to be rejected if the articles supplied are not according to the approved samples or do not confirm to the specifications & brand prescribed.

 

 

9.         These instructions to the tenders are to be signed by the contractors on each page with seal and returned with the tender.

 

10.       Sealed tender will be opened on 02.02.2018 at 1400 hrs. in the office of the undersigned in the presence of tenderers. Further decision regarding supply will be taken by the committee after inspection of the sample of articles/materials, quality and brand etc. and decision of the committee shall be final. If the tender is accepted, the payment of the Bill as per the approved rates of the articles will be made by cheque only.

 

11.       Income Tax will deducted as per Income Tax Act and rules.

 

12.       Last date and time of quotations:

 

            You are requested to submit the sealed Tenders    by speed post only superscribed on the envelope as “Tender for Printing of  Souvenir ”

due on 02.02.2018 latest by 1400 hrs. The quotations shall be opened at 1430 hrs same day. The bidder or their representatives who choose to be present at the time of opening of quotations are invited to do so.

 

            The purchaser looks forward to receiving the quotation and appreciates the interest of the bidder in KV DRDO Bangalore.

 

Note:

  1. The sample of the printing paper as per the annexure should be attached along with the tender.
  2. Before final print, the soft copy & hard copy of material / souvenir including design, page set up etc will be shown for the confirmation.

 

                                                                                                            Yours faithfully,

 

 

 

 

                                                                                                         DR. NUTAN PUNJ

                                                                                                            PRINCIPAL

                                                                                                            KV DRDO

                                                                                                            BANGALORE

 

 

 

ANNEXURE-I see next page

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                PRINTING                              ANNEXURE-1

 

 

Sl.

No

PARTICULARS

PAGES

Specification

Qty.

Each Rate

With Designing

Each Rate

With Out  Designing

01

A

fully multi colour 130 gsm art paper inner cover page 220 gsm art board matt lamination and perfect binding 

50 pages

Dummy 1/4th size

100

200

500

1000

1500

3000

5000

10000

 

 

B

fully multi colour 130 gsm art paper inner cover page 220 gsm art board matt lamination and perfect binding 

100 pages

Dummy 1/4th size

100

200

500

1000

1500

3000

5000

10000

 

 

C

fully multi colour 130 gsm art paper inner cover page 220 gsm art board matt lamination and perfect binding 

150 pages

Dummy 1/4th size

100

200

500

1000

1500

3000

5000

10000

 

 

D

fully multi colour 130 gsm art paper inner cover page 220 gsm art board matt lamination and perfect binding 

200 pages

Dummy 1/4th size

100

200

500

1000

1500

3000

5000

10000

 

 

E

fully multi colour 130 gsm art paper inner cover page 220 gsm art board matt lamination and perfect binding 

250 pages

Dummy 1/4th size

100

200

500

1000

1500

3000

5000

10000

 

 

F

fully multi colour 130 gsm art paper inner cover page 220 gsm art board matt lamination and perfect binding 

300 pages

Dummy 1/4th size

100

200

500

1000

1500

3000

5000

10000

 

 

 

We agree to supply the above goods in accordance with the specifications for the above mention unit price shown against the item(s) for which tender(s) have/have been submitted, within the period specified in the invitation for Tender.

                        We also confirm that the normal commercial warranty/guarantee of_________ Months shall apply to the offered goods.

                        Bid Security/EMD of XXXXXXX (Rupees__________________) is furnished herewith vide Bank Draft No.______________dated_________drawn on________________.

 

Place:                                                                                                                                                                                                                                       Signature

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

केन्द्रीय विद्यालय डी आर डी , सी वी रमन नगर, बेंगलूरु - ५६००९३

KENDRIYA VIDYALAYA DRDO,  C.V.RAMANNAGAR, BANGALORE -560093

       

 

 

 

 

वेब साइट : kvdrdo.net            -मेल : kv_drdo@yahoo.com              दूरभाष : ०८०-२५२४३९१९

Website:kvdrdo.net,     Email id :kv_drdo@yahoo.com,      Phone: 080- 25243919 

 

REF:QTN.2017-18/KV.DRDO/F.VVN/                                                   DATED : 03.04.2017

 

To

 

 

 

 

 

Sub:     “Invitation for Tender for Supply of Catering Services for Kendriya Vidyalaya DRDO, Bangalore – reg.

Sir,

The Kendriya Vidyalaya DRDO, CV Raman Nagar, Bangalore a centrally funded Autonomous Body, is a societies Registered Act, ‘1960’.

 

1.         Sealed competitive Tender from the Registered/reputed Firms are invited by the undersigned for the supply of Catering Services.

 

Sl.No.

Brief  Description of Materials Specification

Quantity

(Approx)

Delivery period

Place of Delivery

 

As per list enclosed (Annexure 1  )

Immediate

KV DRDO

 

            Where Bureau of  Indian standards (BIS) certification marked goods are available in market, goods with those or equivalent marking only shall be offered.

 

2.         Bid Price

xvii)  The contract shall be for the supply of the mentioned items to the KV DRDO,          Bangalore.  The bidder shall quote for items in the format of tender.qtn. attached. Correction, if any, shall be made by crossed out, initialing, dating & rewriting.

xviii) All duties, taxes and other levies payable by the bidder shall be included in the total price. However, the tax and duties leivable should be quoted separately.

xix) The rates quoted by the bidder shall be fixed for the duration of the contract and shall be quoted in Indian Rupees.

xx) The price should be in Indian Rupees only

xxi) Each bidder shall submit only one Tender.

xxii) Telex or Facsimile quotation are not acceptable.

xxiii) The bid should be submitted along with EMD for Rs.xxxxxxxx(Rupees________ 

      _________________________)only by bank draft/cheque in favour of ‘PRINCIPAL, KENDRIYA VIDYALAYA DRDO, BANGALORE’ payable at Bangalore.

xxiv) The firm should enclose supporting documents regarding registration of VAT/ST/ITPAN/ and details of experience in the field of supplying the said article.

 

 

 

 

 

-2-

 

3.         Validity of quotations

            The quotation shall remain valid for a period of ONE YEAR upto 31.03.2018.  No amendment in the rate except increase in the rates of Sales Tax/VAT during the period of execution of the contract will be accepted.

4.         Evaluation of quotations:

            Properly signed and

aa)confirm to the terms & conditions.

The evaluation would be done for all the items put together. The items for which no rates have been quoted would be treated as zero and the total amount would be computed accordingly. The bidder who has quoted for partial quantity of any one or more item(s) would be treated as non-responsive. Purchaser will award the contract to the responsive bidder whose total cost for all the items put together is the lowest.

5.         Award of contract:-

bb) The purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest price as per para 5 above.

cc) The bidder whose bid accepted will be notified of the award of the contract by the office prior to expiration of the quotation validity period.

dd) The notification of award to clearly specify any change in the unit price or any other terms & conditions accepted.

ee) Normal commercial warranty / guarantee shall be applicable to the supplied goods.

ff) Payment shall be made within 30 days after the delivery of goods and their acceptance.

gg) Notwithstanding the above, the Purchaser reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the award of the contract.

hh) The successful bidder has to deposit performance security with the PRINCIPAL, KENDRIYA VIDYALAYA DRDO, BANGALORE 10% of the amount of the total value of contract in favour of PRINCIPAL, KENDRIYA VIDYALAYA, DRDO, BANGALORE payable at Bangalore in the form of DD which will be refunded after six months of the delivery of goods without interest.

 

6.         The rate should be F.O.R. should include transportation cost, excise duty, VAT/Sales Tax, freight, any other rats or imposition whatever liable in respect of the supplies freight etc. Only in the event of acceptance of the Tender order for supply of articles will be issued to the firms. The responsibility of mentioning correct rate lies with the firm/Tenderer.

 

            On acceptance of the Tender, it will become a contract and the contractor shall be bound by the terms & conditions of the tender. If the contractor fails to supply the articles/provide services with the time stipulated in the letter of acceptance by the undersigned shall be at liberty to get the article printed from the market or to get rest of the contracted completed by any other person(s) or firm and the difference of price, if any shall be deducted from the earnest money/security deposit and in case any amount in excess of the security deposit is paid by the undersigned, the contractor shall be liable to pay this amount.

 

7.         Prior to the acceptance of the tender, the undersigned reserves the right to call for samples of papers/cover page and the contractor shall be liable to supply the samples or give the demonstration free of cost. Supply order will be issued only after confirmation the quality, rates and other aspects.

 

 

 

 

 

 

 

 

-3-

 

8.         In the event of acceptance of the Tender and placing of the order for purchase, the article ordered for would be subjected to an inspection by the undersigned or his representatives and are liable to be rejected if the articles supplied are not according to the approved samples or do not confirm to the specifications & brand prescribed.

 

 

9.         These instructions to the tenders are to be signed by the contractors on each page with seal and returned with the tender.

 

10.       Sealed tender will be opened on 24.04.2017  at 1400 hrs. in the office of the undersigned in the presence of tenderers. Further decision regarding supply will be taken by the committee after inspection of the sample of articles/materials, quality and brand etc. and decision of the committee shall be final. If the tender is accepted, the payment of the Bill as per the approved rates of the articles will be made by cheque only.

 

11.       Income Tax will deducted as per Income Tax Act and rules.

 

12.       Last date and time of quotations:

 

            You are requested to submit the sealed Tenders    by speed post only superscribed on the envelope as “ Catering Services”

due on 24.04.2017 latest by 1400 hrs. The quotations shall be opened at 1430 hrs same day. The bidder or their representatives who choose to be present at the time of opening of quotations are invited to do so.

 

            The purchaser’s looks forward to receiving the quotation and appreciate the interest of the bidder in KV DRDO Bangalore.

 

 

                                                                                                            Yours faithfully,

 

 

 

 

                                                                                                       DR.   NUTAN PUNJ

                                                                                                            PRINCIPAL

                                                                                                            KV DRDO

                                                                                                            BANGALORE

 

 

 

 

 

ANNEXURE-I see next page

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ANNEXTURE - I

MENU/FOOD CHART FOR THE STUDENTS AS PER SGFI NORM

 

Please quote the rate in the firms letter head.

 

Breakfast

Rate

Lunch

Rate

1.  200ml milk

2.  04 pcs Bread with Butter

     04 pcs Bread with Jam

or

     06 to 08 pcs of Idli,Samber,chatni

or

     04 pcs Aloo Paratha

3.  02 pcs of Banana  or 01 pc of Apple

4.  02 eggs

 

1. Chapati

2. Rice

3. Sweet

4. Any Dal or Rajma or Chana

5. Seasonal mixed vegetable

6. Paneer for vegetarians

7. Chicken/Fish for Non-vegetarians

8. Salad, Papad, Pickle

 

 

 

 

Evening Snacks

Rate

Dinner

Rate

1. Juice 200ml with snacks

    ( i.e. Sandwish/Samosa/Bread     

    Pakora/Paneer Pakora etc.

 

 

 

 

 

 

1. Chapati

2. Rice

3. Sweet

4. Any Dal or Rajma or Chana

5. Seasonal mixed vegetable

6. Paneer for vegetarians

7. Chicken/Fish for Non-vegetarians

8. Salad, Papad, Pickle

 

 

 

 

 

Milk before going to bed

 

 

 

 

 

 

 

                                                           

                                                Signature with seal

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

केन्द्रीय विद्यालय डी आर डी , सी वी रमन नगर, बेंगलूरु - ५६००९३

KENDRIYA VIDYALAYA DRDO,  C.V.RAMANNAGAR, BANGALORE -560093

       

 

 

 

 

वेब साइट : kvdrdo.net            -मेल : kv_drdo@yahoo.com              दूरभाष : ०८०-२५२४३९१९

Website:kvdrdo.net,     Email id :kv_drdo@yahoo.com,      Phone: 080- 25243919 

 

REF:QTN.2017-18/KV.DRDO/F.VVN/                                                   DATED : 03.04.2017

 

To

 

 

 

 

 

 

Sub:     “Invitation for Tender for Supply of Hiring Tent items for Kendriya Vidyalaya DRDO, Bangalore – reg.

Sir,

The Kendriya Vidyalaya DRDO, CV Raman Nagar, Bangalore a centrally funded Autonomous Body, is a societies Registered Act, ‘1960’.

 

1.         Sealed competitive Tender from the Registered/reputed Firms are invited by the undersigned for the supply of Hiring Tent items.

 

Sl.No.

Brief  Description of Materials Specification

Quantity

(Approx)

Delivery period

Place of Delivery

 

As per list enclosed (Annexure 1  )

Immediate

KV DRDO

 

            Where Bureau of  Indian standards (BIS) certification marked goods are available in market, goods with those or equivalent marking only shall be offered.

 

2.         Bid Price

xvii)  The contract shall be for the supply of the mentioned items to the KV DRDO,          Bangalore.  The bidder shall quote for items in the format of tender.qtn. attached. Correction, if any, shall be made by crossed out, initialing, dating & rewriting.

xviii) All duties, taxes and other levies payable by the bidder shall be included in the total price. However, the tax and duties livable should be quoted separately.

xix) The rates quoted by the bidder shall be fixed for the duration of the contract and shall be quoted in Indian Rupees.

xx) The price should be in Indian Rupees only

xxi) Each bidder shall submit only one Tender.

xxii) Telex or Facsimile quotation are not acceptable.

xxiii) The bid should be submitted along with EMD for Rs.xxxxxxxx(Rupees________ 

      _________________________)only by bank draft/cheque in favour of ‘PRINCIPAL, KENDRIYA VIDYALAYA DRDO, BANGALORE’ payable at Bangalore.

xxiv) The firm should enclose supporting documents regarding registration of VAT/ST/ITPAN/ and details of experience in the field of supplying the said article.

 

 

 

 

 

-2-

 

3.         Validity of quotations

            The quotation shall remain valid for a period of ONE YEAR upto 31.03.2018.  No amendment in the rate except increase in the rates of Sales Tax/VAT during the period of execution of the contract will be accepted.

4.         Evaluation of quotations:

            Properly signed and

aa)confirm to the terms & conditions.

The evaluation would be done for all the items put together. The items for which no rates have been quoted would be treated as zero and the total amount would be computed accordingly. The bidder who has quoted for partial quantity of any one or more item(s) would be treated as non-responsive. Purchaser will award the contract to the responsive bidder whose total cost for all the items put together is the lowest.

5.         Award of contract:-

bb) The purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest price as per para 5 above.

cc) The bidder whose bid accepted will be notified of the award of the contract by the office prior to expiration of the quotation validity period.

dd) The notification of award to clearly specify any change in the unit price or any other terms & conditions accepted.

ee) Normal commercial warranty / guarantee shall be applicable to the supplied goods.

ff) Payment shall be made within 30 days after the delivery of goods and their acceptance.

gg) Notwithstanding the above, the Purchaser reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the award of the contract.

hh) The successful bidder has to deposit performance security with the PRINCIPAL, KENDRIYA VIDYALAYA DRDO, BANGALORE 10% of the amount of the total value of contract in favour of PRINCIPAL, KENDRIYA VIDYALAYA, DRDO, BANGALORE payable at Bangalore in the form of DD which will be refunded after six months of the delivery of goods without interest.

 

6.         The rate should be F.O.R. should include transportation cost, excise duty, VAT/Sales Tax, freight, any other rats or imposition whatever liable in respect of the supplies freight etc. Only in the event of acceptance of the Tender order for supply of articles will be issued to the firms. The responsibility of mentioning correct rate lies with the firm/Tenderer.

 

            On acceptance of the Tender, it will become a contract and the contractor shall be bound by the terms & conditions of the tender. If the contractor fails to supply the articles/provide services with the time stipulated in the letter of acceptance by the undersigned shall be at liberty to get the article printed from the market or to get rest of the contracted completed by any other person(s) or firm and the difference of price, if any shall be deducted from the earnest money/security deposit and in case any amount in excess of the security deposit is paid by the undersigned, the contractor shall be liable to pay this amount.

 

7.         Prior to the acceptance of the tender, the undersigned reserves the right to call for samples of papers/cover page and the contractor shall be liable to supply the samples or give the demonstration free of cost. Supply order will be issued only after confirmation the quality, rates and other aspects.

 

 

 

 

 

 

 

 

-3-

 

 

 

8.         In the event of acceptance of the Tender and placing of the order for purchase, the article ordered for would be subjected to an inspection by the undersigned or his representatives and are liable to be rejected if the articles supplied are not according to the approved samples or do not confirm to the specifications & brand prescribed.

 

 

9.         These instructions to the tenders are to be signed by the contractors on each page with seal and returned with the tender.

 

10.       Sealed tender will be opened on 24.04.2017  at 1400 hrs. in the office of the undersigned in the presence of tenderers. Further decision regarding supply will be taken by the committee after inspection of the sample of articles/materials, quality and brand etc. and decision of the committee shall be final. If the tender is accepted, the payment of the Bill as per the approved rates of the articles will be made by cheque only.

 

11.       Income Tax will deducted as per Income Tax Act and rules.

 

12.       Last date and time of quotations:

 

            You are requested to submit the sealed Tenders    by speed post only superscribed on the envelope as “ Hiring Tent Item”

due on 24.04.2017 latest by 1400 hrs. The quotations shall be opened at 1430 hrs same day. The bidder or their representatives who choose to be present at the time of opening of quotations are invited to do so.

 

            The purchaser’s looks forward to receiving the quotation and appreciate the interest of the bidder in KV DRDO Bangalore.

 

 

                                                                                                            Yours faithfully,

 

 

 

 

                                                                                                      DR.   NUTAN PUNJ

                                                                                                            PRINCIPAL

                                                                                                            KV DRDO

                                                                                                            BANGALORE

 

 

 

ANNEXURE-I see next page

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

HIRING TENT  ITEMS

                                                                             ANNEXURE –I

Sl.No.

Items

Specifications

Quantity

Rate

Remark

01

Shamiana

Iron frame

 

Per Sft

 

 

02

Bedding

Set of Mattress, Pillow with cover, bed sheet & blanket

Per Set

 

Rate should not be more than Rs.50.00

03

 Chair 

Plastic

 Each

 

 

04

VIP Chair

1 Seater

Each

 

 

05

VIP Chair

2 Seater

Each

 

 

06

VIP Seater

3 Seater

Each

 

 

07

Red Carpet

 

Per Sft

 

 

08

Screen 

For stage

Per Sft

 

 

09

Centre table

With glass

Each

 

 

10

Sofa set

3+2 seater

Full set

 

 

NOTE: QUOTE THE RATE INCLUDING TRANSPORT CHARGES

                        We agree to supply the above goods in accordance with the specifications for the above mention unit price shown against the item(s) for which tender(s) have/have been submitted, within the period specified in the invitation for Tender.

                        We also confirm that the normal commercial warranty/guarantee of_________ Months shall apply to the offered goods.

                        Bid Security/EMD of ___________ (Rupees__________________) is furnished herewith vide Bank Draft No.______________dated_________drawn on________________.

 

 

Place:                                                                                                                                                                                                                                                               (Bidder)

 

Date:                                                                                                                                                                                                                                                   Signature_________________

 

                                                                                                                                                                                                                                                                                    Name ___________________

 

                                                                                                                                                                                                                                                                        Seal____________________